Automotive Bookkeeper Job at Fidelity Dealer Services, Morristown, NJ

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  • Fidelity Dealer Services
  • Morristown, NJ

Job Description

Motor Vehicle/Accounting Clerk:

DMV Title/Billing Specialist

Position Overview

Our family-owned new car dealership, proudly serving Morris County since 1965, has an outstanding opportunity for a  detail-oriented and results-driven Motor Vehicle Clerk/Accounting Clerk to join our close-knit team. In this role, you’ll be responsible for accurately processing vehicle titles, registrations, and deal documentation, ensuring compliance with state regulations while supporting the dealership’s accounting operations. We offer a  supportive, family-oriented, and stress-free environment where teamwork, accuracy, and respect are valued every day.

Key Responsibilities

  • Verify deal documentation for accuracy and completeness.
  • Post new, used, and wholesale deals, including commission calculations for sales staff.
  • Prepare and submit state forms, process disbursements for taxes and fees, and file required paperwork with the DMV.
  • Process new and pre-owned vehicle registrations using the dealership’s software system.
  • Coordinate with outside services for out-of-state registrations.
  • Manage pre-owned title transfers and prepare/distribute title envelopes.
  • Track and follow up on all incoming titles to ensure timely completion.
  • Maintain and reconcile schedules for tax, title, license payable, and lien payoffs.
  • Review internal policies and procedures, identifying and reporting control issues to the Controller.
  • Record and monitor error logs for process improvements.
  • Process trade-in payoffs and verify Finance & Insurance (F&I) data for accuracy.
  • Reconcile inventory schedules weekly and monthly as assigned.
  • Audit F&I logs against accounting records prior to month-end close.
  • Process manufacturer rebates and incentives.
  • Perform additional accounting or administrative duties as needed.

Qualifications

  • High School Diploma or GED required; coursework in accounting, business, or automotive administration preferred.
  • Minimum of 2 years’ experience in automotive title processing and billing within a dealership environment.
  • Strong attention to detail with excellent organizational and problem-solving skills.
  • Ability to manage multiple priorities in a fast-paced yet relaxed office setting.
  • Proficiency with dealership management software and Microsoft Office Suite.
  • Excellent written and verbal communication skills.

Certifications & Licenses

  • Notary Bond required.
  • Valid driver’s license required.
  • Must be fingerprinted for motor vehicle processing.

Compensation & Benefits

  • Hourly Rate: $25.00 – $28.00 per hour (based on experience).
  • Excellent work environment — small, supportive, and stress-free.
  • Health, dental, and vision insurance.
  • Life insurance coverage.
  • Health Reimbursement Account (HRA).
  • 401(k) retirement plan with profit sharing.
  • Paid vacation and sick time.

Job Tags

Hourly pay, Work at office,

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