Job Description

Entry-Level Personal Assistant (Part-Time)

Location: Hybrid / In-Person
Primary Locations: Tamarac / Coral Springs, FL/Boca Raton
(Flexibility required across locations as needed)

Job Summary:

We are seeking a reliable, organized, and motivated Entry-Level Personal Assistant to support a Founder involved in multiple business and community projects. This role is ideal for someone who enjoys staying organized, learning new tools, and supporting daily operations behind the scenes. You will assist with scheduling, coordination, research, and general support across multiple projects.

This is a long-term opportunity for someone who values consistency, follow-through, and discretion.

Key Responsibilities:

• Manage calendars, scheduling, emails, and follow-ups.
• Track tasks, reminders, and deadlines.
• Assist with multiple projects and keep items organized.
• Coordinate meetings, take notes, and follow up on action items.
• Conduct basic research on tools, vendors, and platforms.
• Use Excel or Google Sheets to track information and data.
• Assist with SOPs, organization, and workflow improvements.
• Use AI tools (such as ChatGPT) for research, drafting, and organization.

Social Media Support (Light):

• Assist with organizing content ideas and drafting captions.
• Help schedule posts and support basic engagement.
• Use AI tools to assist with content organization.
• (This is a support role—not a marketing or influencer position)

On-Site & Cross-Location Support:

• Work across multiple offices and environments as needed.
• Adapt to changing priorities and locations.
• Provide in-person support when required.
• Assist with errands and on-site tasks as needed.

Required Skills:

• Strong organizational and time-management skills.
• Comfortable with Excel or Google Sheets.
• Willingness to learn new systems independently.
• Clear written and verbal communication.
• Ability to manage multiple tasks and follow through.
• Professional, calm, and dependable.

Integrity & Confidentiality:

• High level of discretion and trustworthiness.
• Ability to handle sensitive information responsibly.

Ideal Candidate:

• Entry-level or early career.
• Self-motivated and detail-oriented.
• Comfortable supporting others long-term.
• Enjoys organization, learning, and problem-solving.
• Does not require constant direction.

Compensation:

• Competitive, fair pay based on experience.
• Long-term opportunity with stability.

Schedule:

• Part-Time
• Hybrid / In-Person required.
• Must be flexible with locations and priorities. Centralized office will be in Tamarac, FL with Coral Springs and Boca Raton serving as the other office locations.

Final Note:

This role is best suited for someone who is proactive, organized, and dependable. If you enjoy supporting meaningful work and keeping things running smoothly, we encourage you to apply.

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